Quick answer: A college student email signature should include your full name, degree and major, university, expected graduation year, and one way to reach you, plus a LinkedIn or portfolio link if you are job hunting. Keep it to four or five lines.
What to include in a student email signature
| Element | Example | Include? |
|---|---|---|
| Full name | Maya Johnson | Always |
| Pronouns | (she/her) | Optional |
| Degree and major | B.A. Psychology | Always |
| University | University of Michigan | Always |
| Expected graduation | Class of 2027 | Always |
| Phone or email | (555) 012-3456 | One is enough |
| LinkedIn or portfolio | linkedin.com/in/mayaj | When job hunting |
| Clubs, honors, GPA | Dean’s List | Only if relevant |
Undergraduate student email signature examples
These work for emailing professors, advisors and campus offices. Simple is best: your professor wants to know which class you are in, not your Instagram.
Graduate student and PhD email signature examples
Graduate students often email other researchers, conference organizers and journals, so add your lab or department and a link to your research.
Student email signatures for internships and job hunting
When you email recruiters, your signature becomes a mini business card. A photo, a LinkedIn link and a portfolio help them remember you.
Use your university email address when you write to professors and campus offices. It looks more professional and is less likely to land in spam.
What to leave out of a student email signature
- Quotes and song lyrics. Save them for your personal email.
- Every club you have joined. Pick one role that matters for the person you are writing to.
- Large images. They load slowly and often arrive as attachments.
- Your GPA, unless you are applying for jobs and it is strong.
- Personal social media, unless it is part of your work, such as a design Instagram.
College student email signature template
Copy this and replace the brackets:
Want it with a photo and clickable LinkedIn icon? Make it in SignTry in two minutes, then add it to Gmail or Outlook.