Quick answer: A teacher email signature should include your name (as students call you, such as “Ms. Rivera”), your grade or subject, your school, a phone number or extension, and when you are available, such as office hours. Add a link to your class page if you have one.
What to include in a teacher email signature
- Your name the way families know you: “Ms. Rivera” or “Mr. Thompson”, with your full name if you like.
- Grade level or subject, such as “3rd Grade” or “AP Biology”.
- School name, and district if you write to families across several schools.
- Phone and extension, or a note that email is the best way to reach you.
- Availability: office hours or when you reply to email.
- Class website or learning platform link.
- Pronouns, optional.
Many schools and districts have rules for staff email signatures, for example no personal social media or quotes. Check your school’s guidelines before you add anything beyond the basics.
Teacher email signature examples
Elementary school teacher
Ms. Ana Rivera
3rd Grade Teacher, Room 14
Lincoln Elementary School
(555) 013-4400 ext. 214
I reply to emails within one school day.
High school subject teacher
Mr. David Thompson
AP Biology & Environmental Science
Westfield High School
Office hours: Mon & Wed, 3:00–3:45 pm
Class page: westfieldhs.org/thompson
Middle school teacher
Mrs. Keisha Brown (she/her)
7th Grade English Language Arts
Roosevelt Middle School
kbrown@rooseveltms.org
Special education teacher
Mr. Luis Ortega
Special Education Teacher, Grades 4–5
Oak Park Elementary School
(555) 011-2280 · Best reached by email
Substitute teacher
Emily Carter
Substitute Teacher
Springfield Public Schools
(555) 019-7765
ESL teacher
Ms. Hana Sato
English as a Second Language (ESL) Teacher
Maple Grove High School
Hablo español · 日本語も話せます
Teacher with photo
AR
Ms. Ana Rivera
3rd Grade Teacher
Lincoln Elementary School
(555) 013-4400 ext. 214
Class page · Book a conference
School counselor
JH
Jordan Hughes
School Counselor, Grades 9–12
Westfield High School
(555) 014-8800 ext. 120
Schedule a meeting
Tips for teacher emails to parents
- Set expectations. A line such as “I reply within one school day” prevents follow-up emails.
- Make booking easy. A “Book a conference” link saves a long back-and-forth.
- List languages you speak, so families know they can write in their own.
- Keep it short. Parents read your emails on their phones.
Teacher email signature template
Template
[Ms./Mr./Mx.] [Full name]
[Grade or subject] Teacher
[School name]
[Phone] ext. [number] · [Office hours]
[Class website]
Want the whole staff to match? Generate signatures for every teacher from one spreadsheet with SignTry for teams.