What is an email signature block?

The few lines of text at the end of an email that identify the sender: usually name, job title, company and contact details.

What should a professional email signature include?

Your name, job title, company, one or two contact details and one link. A photo or logo is optional.

What is a good personal email signature?

Your name, what you do, and a link to your best work or LinkedIn. Keep it to two or three lines.

Should I put a quote in my email signature?

In business email, usually not. A short tagline about what you do is more useful than a quote.

How do I make all company email signatures match?

Pick one template and generate signatures for everyone from a spreadsheet with SignTry for teams.

Email Signature Examples: 14 Professional Signatures to Copy

Quick answer: A professional email signature includes your name, job title, company, one or two contact details and one link, such as your website or a booking page. A photo or logo is optional but makes it memorable.

Email signature block examples

An email signature block is the few lines of text at the end of an email that identify you. Plain-text blocks are perfect for replies, internal email and anywhere images might not load.

Simple professional block

Jordan Davis Marketing Director, Northstar Studio (555) 014-2810 | northstar.co

Block with pronouns

Alex Morgan (they/them) Senior Product Designer Brightline Software alex@brightline.io

Short reply signature

Jamie Jamie Lee · Account Manager · Acme Inc.

Block with a call to action

Sam Kim Client Success Lead, Harbor Analytics (555) 016-4410 Book a 15-minute call: harbor.io/sam

Business and company email signature examples

Company email signatures add a logo, brand color and the same layout for everyone, so every email looks like it comes from one business.

Corporate

Jordan Davis

Marketing Director

Northstar Studio

jordan@northstar.co

(555) 014-2810

Website · LinkedIn

Sales

Marcus Lee

Account Executive

Harbor Analytics

(555) 012-1180

Book a demo · LinkedIn

CEO / founder

Sofia Ramirez

Founder & CEO

Brightline Software

sofia@brightline.io

brightline.io · LinkedIn · X

Consultant

Robert Hayes

Independent Strategy Consultant

(555) 018-7700

Case studies · Book a call

Helping B2B teams grow since 2014

Personal email signature examples

Personal email signatures are for freelancers, side projects and job seekers. Lead with your name and what you do, and link to your best work.

Freelancer

Maya Johnson

Freelance Brand Designer

hello@mayajohnson.design

Portfolio · Dribbble · Instagram

Job seeker

Daniel Kim Data Analyst | Open to new roles linkedin.com/in/danielkim · (555) 014-2290

Email signature examples by industry

Healthcare

Dr. Elena Novak, MD

Family Medicine Physician

Riverside Family Clinic

(555) 010-2200

Book an appointment

Marketing agency

Priya Patel

Head of Growth

Loop & Co. Agency

priya@loopco.agency

Our work · Instagram · LinkedIn

Legal

Michael Chen, Esq. Partner, Chen & Walsh LLP (555) 016-3311 · chenwalsh.com This email may contain confidential information.

Nonprofit

Emily Carter Volunteer Coordinator, Green City Alliance (555) 019-7765 Join our next cleanup: greencity.org/volunteer

More by profession: real estate, teachers and students.

5 rules every good email signature follows

Name first, biggest. Everything else supports it.
Four or five lines. If it scrolls, it is too long.
One call to action. A booking link beats five social icons.
One accent color, taken from your logo.
Under 600px wide, so it fits on a phone. See our size guide.

To create any of these, pick a matching email signature template, add your details and copy it into your inbox.

Email signature examples: 14 professional signatures to copy

Email signature block examples

Business and company email signature examples

Personal email signature examples

Email signature examples by industry

5 rules every good email signature follows

Frequently asked questions

Related guides

Turn any of these examples into your signature