Create a professional email signature in under two minutes. Pick a template made for your industry, add your details, photo and social icons, then copy it straight into Gmail, Outlook or Apple Mail.
Filter by industry. Every template works in all major email clients.
Leave a field empty to hide it. Sample text is replaced as you type.
Paste a link to your photo. Email clients only show images that are hosted online.
Add a link and its icon appears in your signature. Leave a field empty to hide that icon.
One clear call to action, your brand color and an email-safe font.
Hi Sarah,
Thanks for your time today. Here is a summary of what we discussed. Let me know if you have any questions.
SignTry saves your signatures, tracks clicks on every link, adds logos, banners and animated icons, and creates signatures for your whole team from a CSV.
See SignTry plans →No design skills and no account needed. Everything happens in your browser.
Choose your industry and a layout: side-by-side with your photo, stacked for narrow screens, or text-only for a minimal email signature.
Type your name, job title and contact details, paste a link to your photo, add social media icons and one call-to-action button, then pick your brand color.
Click Copy signature and paste it into your email signature settings. Use Copy HTML for Thunderbird or any app that asks for HTML signature code.
Every profession needs something a little different in its signature: a license number, a disclaimer, a booking button. These templates already have room for it.
Buyers save agent emails for months. A realtor email signature should make you easy to call and easy to trust.
A lawyer email signature works like a formal attorney signature block: name, credentials, firm and bar number, followed by a confidentiality notice.
Patients and colleagues look for credentials and the clinic first. Medical email signatures also carry a privacy notice.
Regulated professions often have to show a license and a compliance line. Keep the design calm and the details exact.
Your signature is the most-viewed ad your agency has. Use your brand color, a one-line positioning statement and a link to your work.
For freelancers, the signature does the selling. Put your portfolio link front and center and say when you are available.
A sales email signature should turn replies into meetings. A CEO or small business owner signature should look established without shouting.
A student email signature for internships and professors keeps it simple: name, degree, university and expected graduation year. Teachers add their school and office hours.
Short, clean and linked to your product. Add GitHub for engineering roles and a sign-up or demo button for founders.
The best email signatures are short. Aim for four or five lines of text, one image and one clear next step.
Think of your signature as a business card that is attached to every email you send. People should be able to see who you are, what you do and how to reach you in a couple of seconds.
Personal email signatures can be lighter: your name, one link and maybe a short quote. Business email signatures should stay consistent across the whole company.
The right email signature dimensions keep it sharp on retina screens and stop it from breaking on phones. Use images at twice the size they are shown.
| Element | Shown at | Image file size |
|---|---|---|
| Whole signature | 300–500 px wide, never over 600 px | Under 10,000 characters of HTML for Gmail |
| Profile photo | 70–100 px square | 200 × 200 px, under 50 KB |
| Company logo | Up to 200 px wide, 40–60 px tall | 400 × 120 px PNG, under 50 KB |
| Email signature banner | Up to 600 × 200 px | 1200 × 400 px, under 100 KB |
| Social media icons | 16–24 px | 48 × 48 px PNG |
| Text | Name 15–18 px, details 12–14 px | Email-safe fonts only |
The best font for an email signature is one your reader already has installed. Custom web fonts fall back to Times New Roman in Outlook, so stick to these email-safe fonts.
Click Copy signature above, then follow the steps for your email app.
The free generator is everything one person needs. SignTry adds saving, analytics and team signatures.
Yes. You can pick any template, fill in your details and copy the signature as many times as you like. There is no sign-up, no watermark and no trial that runs out.
Email clients only show images that are hosted online. Gmail and Outlook block or strip images embedded inside the signature, so your photo has to live at a public link, for example on your website or an image host that gives a direct link ending in .jpg or .png.
Yes. Every template is built with email-safe tables and inline styles, the same way professional email newsletters are built, so it looks right in Gmail, Outlook (new, classic and web), Apple Mail, iPhone Mail, Yahoo Mail and Thunderbird.
Gmail allows up to 10,000 characters of signature code. The generator shows how many characters your signature uses. If you are over the limit, remove a social icon, shorten the disclaimer, or use a simpler template.
Type them in the Pronouns field in the Details step, for example she/her or they/them. They appear in brackets right after your name, in a smaller, lighter style.
Your full name, job title, company, one or two ways to contact you, and your website. Add a photo, a license or bar number if your profession requires it, a few social icons and one call-to-action button. Keep it to four or five lines of text.
Keep the whole signature under 600 pixels wide, ideally 300 to 500 pixels. Show your photo at 70 to 100 pixels, using an image of about 200 by 200 pixels so it stays sharp on high-resolution screens, and keep each image under 100 KB.
The free generator does not save signatures. A SignTry account lets you save and edit signatures, track clicks on every link, add logos, banners and animated icons, and create one signature per team member from a CSV file.
Pick a template, add your details and copy. Free, with no account.
Social media icons for your email signature
Add LinkedIn, Instagram, X, Facebook, YouTube, TikTok, WhatsApp or GitHub icons in the Social step. Each icon is a small hosted PNG, so it shows up in Gmail and Outlook, and links straight to your profile.
Social media logos in an email signature work best when they are small and in one row. Use the networks your clients actually use: LinkedIn for B2B and legal, Instagram for real estate and creative work, WhatsApp for clients who prefer to message.
The free generator uses static icons, which every email client supports. Animated email signature icons are available in SignTry plans.